National Supply Chain Officer

Country: Philippines

Organization: International Organization for Migration

Closing date: 14 Jul 2023

Job Highlights

• Be part of the United Nations (UN) related agency.
• Dignified, orderly, and safe migration for the benefit of all.
• Join our team and experience working with a social purpose.

Job Description

Position Title: National Supply Chain Officer

Job classification: NO-A

Duty station: Manila (Global) Administrative Centre (MAC)

Type of Appointment: One-Year Fixed-Term with possibility of extension

Salary: Php 1,195,132 per annum net of taxes

Context

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane society and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.The Manila Supply Chain Unit (MSCU) is responsible for implementing the policies and assist with training and dissemination of procurement best practices. MSCU provides advisory, back-office, and field support procurement services on IOM’s projects implemented
worldwide, both regular and emergency-related. Among others, it provides guidance and advice on IOM’s procurement policy, e.g. it assists missions in developing procurement strategies, reviewing solicitation documents, proposals and contracts. Under the direct supervision of the Head, MSCU, the successful candidate will act as category management and emergency response team lead and provide procurement support to Missions worldwide. He or she will be responsible and accountable for the effective implementation of supply chain systems and functions within his/her area of responsibility.

Core Functions / Responsibilities

• Provide strategic procurement support to IOM HQ and Country Offices worldwide, both regular and emergency related.
• Work in close coordination with Supply Chain Division, Department of Operational Support, Migration Health Division and thematic specialists, for providing operational procurement, logistic and emergency support in medical procurement.
• Consolidate procurement plans, establish and administer IOM Global and Regional LTAs in line with IOM procurement procedures. Develop SOPs for LTAs established and maintain the contract monitoring tools.
• Analyze lead times, performance indicators, specific operational logistical requirements and provide advice to MSCU Head on optimisation of global procurement and logistics operations to increase cost effectiveness and aim for continuous improvement.
• Conduct procurement and coordinate logistics of goods and services as per the assigned tasks.
• In coordination with the MSCU Head, liaise with UN and humanitarian agencies on collaborative tenders and joint activities.
• In coordination with the Migration Health Division Quality Control and Assurance Officers, contribute in the development of Quality Control Mechanisms for medical procurement in IOM.
• Build, manage, and review global vendor list with their qualifications and compliance to business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies.
• Assist MSCU Head in building, maintaining and enhancing solid relationships with Strategic Global Vendors and Internal Stakeholders. Perform periodic vendor performance review meetings in line with procurement policies.
• Assist on review and provision of technical assistance/guidance on business process and procurement operational/technical aspects in IOM’s ERP Material and Asset
• Management Modules functionality taking into consideration the organization’s procurement policies and procedures, procurement structure, project structure and accounting policies and procedures.
• Undergo duty travel (TDY) for field mission’s procurement assistance, if required.
• Perform officer in charge functions for procurement unit, if required.
• Prepare relevant procurement reports, presentations and statistics analysis.
• Assist the MSCU Head in planning and managing professional enhancement training programs for the procurement support team.
• If necessary, supervise, monitor and train MSCU procurement support staff in carrying out their procurement and logistics functions.
• Coordinate with legal and finance team, where necessary.
• Perform other related duties as required.

Required Qualifications and Experience

Education

• Completed advance University degree in BA, Management, Supply Chain, Logistics or any related field with relevant procurement experience;
• Or Bachelor’s degree with two (2) years procurement experience in UN system or multi-national organization.
• Specialized trainings on procurement and/or logistics (e.g., CIPS or equivalent), an advantage.

Experience:

• Practical application of Enterprise Resource Planning systems.
• Flexibility and availability for emergency operations’ support Computer literacy
• including proficiency in MS Office and other applications such as Visio, etc
• Excellent organizational skills with the ability to manage multiple tasks
• simultaneously under time constraints;
• Strong client orientation, negotiations and communication skills

How to apply

How to Apply

Interested candidates are invited to submit their applications by 14 July 2023 at the latest, referring to this advertisement.

For further information, please refer to: https://careersph.iom.int/vacancies/vn-1242023-vn-1242023-national-supply-chain-officer-no-manila-global-administrative

IOM only accepts online profiles duly completed.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted.

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