Programme Support Officer (Monitoring and Evaluation)

Country: Timor-Leste

Organization: International Organization for Migration

Closing date: 18 Jul 2023

Position Title: Programme Support Officer (Monitoring and Evaluation)

Duty Station: Dili, Timor-Leste

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 18 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) Timor-Leste implements a range of national and regional projects aimed at addressing migration challenges and delivering increased protection and assistance to vulnerable populations in partnership with government, civil society, other United Nations (UN) partners, regional bodies.

Through research, policy interventions, capacity building and outreach, these projects aim to develop sustainable solutions to reduce systemic vulnerabilities, to strengthen coordination frameworks and mechanisms, to provide increased support to vulnerable migrants, such as victims of trafficking, survivors of Gender-Based Violence (GBV), victims of exploitation and abuse, and communities at risk of displacement or relocation due to natural hazards and slow onset disasters such as sea level rise; as well the systematic screening for TB in selected high-risk groups for early detection of cases.

Under the direct supervision of the Chief of Mission (COM) in Timor-Leste, with technical support from the Regional Monitoring and Evaluation Officer at the Regional Office (RO) for Asia and the Pacific and in cooperation with relevant units at Headquarters and the Regional Office (RO) Bangkok, the Programme Support Officer (Monitoring & Evaluation) will be responsible for the following: support COM and Project Managers (PMs) identify IOM-relevant project opportunities; provide inputs for the development of project proposals for the mission in close coordination with PMs; and support PMs with their monitoring and evaluation, and liaison activities.

Core Functions / Responsibilities:

A. Monitoring and Evaluation technical support:

1. Work in close coordination with PMs, Project Developers and mission units to help develop mission level and project specific M&E systems/frameworks; and provide support to improve M&E activities in the mission in line with IOM M&E guidelines and donor standards.
2. Support PMs in compiling periodic donor reports in line with donor agreements and agreed reporting schedules.
3. Support PMs effective implementation of M&E activities and tools in each programme/project by providing technical inputs for the development and implementation of the overall M&E frameworks and tools based on M&E activities and in line with IOM M&E guidelines and donor standards.
4. Compile and share monthly reports, drawing on M&E activities' outputs where possible, describing the activities, results and challenges in each programme in close coordination with the COM and other relevant project staff.
5. Provide technical support with PMs/Resource Management Officer (RMO) to the country office to help improve the quality of data collection, consolidation, analysis and reporting through capacity building, and regular monitoring visits to the project sites.
6. Facilitate regular feedback with PMs from beneficiaries and stakeholders on activities and services provided through the organization’s support in close coordination with field colleagues.
7. Facilitate capacity building of IOM staff in M&E and project development, as necessary.

B. Project Development Support:

1. Support mission to proactively seek potential funding sources among government and non-government (including private) donors, in line with IOM Timor-Leste's overall strategy, by providing technical guidance and information.
2. Support CoM and PMs to manage overall fundraising data and information, and project information, by locating and analyzing specific migration related trends and data.
3. Contribute to and assist with project development activities, including providing technical inputs for the development of new project concept notes and proposals in close coordination with COM, Programme Managers, and Thematic Specialists in line with IOM global frameworks and IOM Timor Leste mission strategy.
4. Collect, compile and provide inputs to support PMs in the provision of comprehensive inputs to different documents or to share information requested by United Nations Country Team (UNCT)/ Humanitarian Country Team (HCT); individual agencies, Government institutions, Donors, IOM relevant Units at HQs and RO and/or other partners.

C. Internal and External Coordination Support:

1. Assist in the preparation of meetings and events, to include donor briefings, donor visits, and conferences. Preparation may include: assembling relevant documents, drafting concept papers, and coordinating briefing inputs or talking points.
2. Participate in UN, donor, sectoral, working groups, and other meetings aimed at development of new projects.
3. Collate or coordinate submissions for the IOM institutional reporting processes including theInstitutional Questionnaire and Migration Initiatives.
4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields, Research or M&E with four years of relevant professional experience.

Experience

• Experience in development programmes for migrants and capacity-building activities including for people smuggling and migrant trafficking;
• Experience in project development, and/or monitoring, reporting and evaluation.
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Familiarity with financial and business administration;
• Sound and proven understanding of internal and international migration issues in Timor-Leste;
• Knowledge of the region is an advantage;
• Experience with One UN programming is an advantage; and,
• Advanced knowledge and skills of computer applications of MS Word, Excel, database management, SPSS or other statistical packages.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Knowledge of SPSS and KOBO toolbox;
• Strong writing and research skills;
• High level of professionalism and ability to work under pressure and adhere to strict deadlines in a complex and fast changing environment;
• Demonstrated gender awareness and gender sensitivity; and,
• Knowledge of international agencies like the UN an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either Tetun, Portuguese or Bahasa is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 18 July 2023.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 05.07.2023 to 18.07.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2023 227 Programme Support Officer (Monitoring and Evaluation) (P2) Dili, Timor-Leste (58235897) Released

Posting: Posting NC58235898 (58235898) Released

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