Salary Range: Please note the typical Hiring range is $18.88-$23.08 per hour. Job offers within the range are based on relevant job qualifications and pay equity.
The Administrative Assistant contributes to the calling of Medical Teams International by providing administrative support to the Vice President and four leads within the Marketing and Development (MaD) Department, which is responsible for engaging with private supporters to fund the work of Medical Teams International and for building a strong global brand that represents the organizations work. The Administrative Assistant also supports the administrative needs on the MaD team such as team meetings, events, and internal processes.
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organizations activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates eligibility thorough background checks, police clearance, and professional reference check processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Support Vice President of Marketing and Development (25%)
- Support Vice President with calendar management, expense reports, travel arrangements, and donor communications.
Support Marketing and Development Department (25%)
- Coordinate execution of management processes such as performance reviews, annual objectives, and monthly business reviews.
- Improve knowledge management by organizing information and work processes in Microsoft Teams and other digital systems.
- Support larger department meetings through agenda creation, taking minutes, action item tracking, etc.
- Organize and support department-wide activities such as offsites, retreats, team meetings and celebrations.
- Project manage key initiatives affecting the entire department, such as fiscal year planning.
- Serve as MaDs focal point and subject matter expert for procurement, contracts and expense processing.
- Provide surge support for donor acquisition, gift processing and donor events.
- Support Marketing and Development teams as needed per direction of the MaD Leads.
Support Marketing and Development Leads (50%)
- Support directors with calendar management, expense reports, and travel arrangements.
- Maintain information in the Customer Relationship Management system as needed, including donor activities, mailing lists and connections.
- Assist in mailings, including producing mailing labels and mailing letters and documents.
Other Duties:
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Utilize volunteers when appropriate.
- Additional duties as assigned.
Field Label
Qualifications
EDUCATION, LICENSES, & CERTIFICATIONS
Required:
- Associate degree or equivalent experience
Preferred:
- Bachelor's degree or equivalent experience
EXPERIENCE
Preferred:
- Minimum 2 years of working in a fast-paced office environment.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge:
- Commitment to Medical Teams International Calling Statement and Core Values.
- Knowledgeable about administrative processes including information management, communication, and following standard organizational processes.
Skills:
- Attention to detail, reliability, and accuracy in work.
- Moderately skilled with Microsoft Outlook, Word, PowerPoint, and Excel.
- Excellent collaboration and communication skills; strong interpersonal relationship skills.
- Strong written and verbal communication skills.
Abilities:
- Ability to quickly learn and use new technologies (e.g. Microsoft Teams).
- Ability to manage work to a high level of excellence.
- Ability to work cooperatively and collaboratively in a team environment.
- Ability to prioritize tasks and work independently.
- Ability to work quickly, while maintaining a high degree of accuracy.
- Ability to work during core business hours.
- Ability and willingness to travel when needed.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
- Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
- Frequent communication and exchange of information among colleagues and persons of concern, which requires the ability to speak, hear, convey and express oneself.
- Frequent close vision and the ability to adjust focus.
- Occasionally ascends/descends stairs, steps, or ladder.
- Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
- The employee must occasionally lift and/or move up to 10 pounds.
- Seldom to occasionally position self to stoop, kneel, crouch, or crawl.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderately quiet.
- The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
BENEFITS
The following information outlines typical benefits available for US-based, regular employees scheduled 30 hours or more per week. Actual benefits may be prorated for other than full-time work.
- Excellent Medical, Dental, and Vision Insurance
- Flexible work schedule options
- Life insurance & AD&D
- Generous vacation time (20 days), sick leave (10 days), and 12 paid holidays per year
- 401k retirement plan
- Paid parental leave
- Employee Assistance Plan
For a full description of our benefits, you can learn more here.
How to apply
Click HERE to apply on our website!
If the link above doesn't load, please see all our current openings at medicalteams.org/career/
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